Data Entry Operator/Transcriptionist Kaiwhakauru Raraunga/Kaipatopato Kōrero
Data entry operators/transcriptionists copy or transcribe information that is spoken or written.
Data entry operators/transcriptionists may do some or all of the following:
- copy information from one form to another – for example, from handwritten forms to computerised forms
- type verbatim (word for word) from recorded conversations or dictation
- check, edit, print and email documents
- proofread written work.
To become a court reporter with the Ministry of Justice, you need to have an accurate typing speed of at least 70 words a minute and excellent understanding of English.
Medical transcriptionists need experience or interest in medical work, or a specific qualification in medical transcription.
Data entry operators/transcriptionists need to have excellent hearing if they are typing from sound recordings.
Experience in computer work or word processing is useful for data entry operators/transcriptionists.
Court reporters need to know relevant technical and legal words and phrases. Previous work in a legal office is useful.
Data entry operators/transcriptionists need to be:
- accurate and good at listening
- reliable, efficient and focused
- able to keep information confidential
- able to work well under pressure.
Court reporters also need to be able to cope with information from trials that may be unpleasant to hear.
Data entry operators/transcriptionists need to have:
- a typing speed of at least 60 words per minute
- excellent computer and word processing skills
- a good vocabulary and excellent spelling and grammar
- good communication skills.
Data entry operators/transcriptionists:
- usually work regular business hours, but sometimes do shift work
- usually work in offices, but may work from home.
No specific secondary education is required for this job, but business studies, digital technologies, English and languages to at least NCEA Level 2 are useful.
Data entry operators/transcriptionists may progress to become personal or executive assistants.
Data entry operators/transcriptionists may specialise as a:
- Court Reporter
- Court reporters take down verbatim (word for word) all the evidence, comments and decisions made in court hearings, during the court proceedings.
- Medical Transcriptionist
- Medical transcriptionists transcribe medical information, or type from dictations by health professionals, and edit and check the content to make sure it is accurate.
Years Of Training
There are no specific requirements to become a data entry operator/transcriptionist. However, good accuracy and speed when typing is essential.